Maldon Town Council
Agenda of Meeting20th October 2009 |
A chance to air your views on matters concerning the TOWN
THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
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14th October, 2009
Dear Councillor,
You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES
COMMITTEE to be held in the CONFERENCE ROOM, Town Hall,
Market Hill, Maldon on TUESDAY, 20th OCTOBER 2009 commencing at 7.30 p.m. when the undermentioned business
is proposed to be transacted.
Yours faithfully,
Mrs. Theresa Byles
Town Clerk
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Chairman:
Vice Chairman:
Councillors: |
Cllr. J. Wilsdon
Cllr C Mackenzie
M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
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MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH
REGARD TO ITEMS ON THE AGENDA
AGENDA
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| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
DECLARATIONS OF INTEREST
Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
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| 3. |
MINUTES OF THE MEETING HELD ON 28th SEPTEMBER 2009
To approve and sign the minutes
(copy herewith)
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4.
4.1 |
FINANCIAL REPORT
(report herewith)
Payments for approval 28 September - 9 October 2009
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| 4.2 |
Bank Accounts reconciliation summary to 30 September 2009 |
| 4.3 |
Budget report at 30 September 2009 |
| 5. |
ANNUAL RETURN 2008-09
(report herewith)
To receive the opinion of the external auditor and consider any necessary action
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| 6. |
GRANTS
To consider grant applications from
· the Plume School Sixth Form
(herewith)
· Maldon Carnival Association
(deferred from previous meeting - additional information herewith)
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7.
7.1 |
PREMISES REPORT
TOWN HALL
To receive a progress report on repairs
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| 7.2 |
MOOT HALL
a) To receive a progress report on repairs
b) To receive a progress report on the lease with the Friends of Moot Hall
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| 7.3 |
PLUME BUILDING
To receive a report
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| 7.4 |
REVIEW OF TOWN HALL HIRE RATES
(report herewith)
To undertake a review and set the hire rates for the year starting 1 April 2010
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| 8. |
REVIEW OF STAFF COSTS
To undertake a review and consider any action required, for recommendation to the Council
(report herewith)
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| 9. |
TOWN COUNCIL WEB SITE
To receive a progress report from the Town Clerk
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| 10. |
CRB CHECKS FOR TOWN COUNCIL STAFF
To receive the response from the Criminal Records Bureau, if available and agree any necessary action
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| 11. |
QUESTIONS FROM THE PRESS AND PUBLIC |
| 12. |
EXCLUSION OF THE PRESS AND PUBLIC
In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
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| 13. |
STAFF REPORT
To receive a verbal report from the Town Clerk,
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Signed: ………………………………………
Mrs. Theresa Byles, Town Clerk
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ITEMS (copy, report herewith) are available
for inspection at the Town Hall during normal office hours.
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: Maldon Town Council