| 1. |
ELECTION OF TOWN MAYOR FOR THE ENSUING MUNICIPAL YEAR. |
| 2. |
TOWN MAYOR TO MAKE STATUTORY DECLARATION OF ACCEPTANCE OF OFFICE. |
| 3. |
TOWN MAYOR TO BE PRESENTED WITH BADGE OF OFFICE, COINS OF MALDON AND KEYS TO THE MOOT HALL BY CLLR. DENYER |
| 4. |
NOMINATION BY THE MAYOR OF A MAYORESS OR CONSORT FOR THE ENSUING MUNICIPAL YEAR
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| 5. |
TOWN MAYOR TO PRESENT BADGES TO THE RETIRING MAYOR AND MAYORESS
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| 6. |
RETIRING MAYOR'S REPORT |
| 6.1 |
List of Functions
To receive and consider a list of functions attended by the retiring Town Mayor and Mayoress and Deputy Mayor during the 2008-2009 Mayoral Year
(to follow)
|
| 6.2 |
Report of Retiring Mayor |
| 7. |
APPOINTMENT OF DEPUTY MAYOR FOR THE ENSUING MUNICIPAL YEAR |
| 8. |
APOLOGIES FOR ABSENCE
To receive, consider and, if appropriate accept apologies for absence.
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| 9. |
DECLARATIONS OF INTEREST
Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
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| 10. |
PRESENTATION OF QUALITY COUNCIL STATUS CERTIFICATE
To receive the certificate from a representative of the Essex Association of Local Councils
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11.
11.1 |
PRESENTATION BY THE FRIENDS OF MALDON ARTS CENTRE
To receive a presentation by Jansen Van Doli of the Friends of Maldon Arts Centre on the proposal to obtain the Old Post Office to turn it into an Arts Centre.
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| 11.2 |
To approve the request for the free use of the Town Hall on Monday 1st June to hold a public meeting on the proposal in order to demonstrate local support |
| 12. |
MINUTES OF THE TOWN COUNCIL MEETING HELD ON 20TH APRIL, 2009
To receive, consider, approve and sign the minutes of the Town Council meeting held on 20th April, 20009.
(copy herewith)
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13.
13.1 |
ANNUAL TOWN MEETING
To receive the minutes of the Annual Town meeting held on 27th April, 2009
(copy herewith)
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| 13.2 |
Actions arising from the meeting will be considered by the relevant Committees as follows-
Finance & General Purposes Committee - Cromwell Pump
Planning Committee - Protecting public open spaces which are proposed for development; planning permission to extend the Tesco's store, Fullbridge, and its effect on the businesses in the High Street; taking into consideration cyclists needs when looking at planning applications;
Council's representatives on the Blackwater Estuary Siltation Working group - The problem of silting in the river limiting access to Maldon for visiting yachtsmen.
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| 14. |
MINUTES/NOTES OF COMMITTEE MEETINGS
To receive, consider and approve the minutes/notes of the following committee meetings:
|
| 14.1 |
Planning Committee meeting held on 21st April, 2009
(copy herewith) |
| 14.2 |
Finance and General Purposes Committee meeting held on 28th April, 2009
(copy herewith)
|
| 14.3 |
Planning Committee meeting held on 5th May, 2009
(copy to follow) |
| 15. |
MAYOR'S ALLOWANCE
Pursuant to Section 15(c) of the Local Government Act 1972 and further to Minute 108.2 of the Town Council Meeting held on 1st December, 2008 to note that the Mayor's allowance has been set at £3,500.00 for the 2009/2010 mayoral year.
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| 16. |
APPOINTMENT OF MEMBERS TO SERVE UPON COMMITTEES
All Committee meetings are held at 7.30pm at the Town Hall
|
| 16.1 |
Finance and General Purposes Committee
This committee shall comprise of:
The Town Mayor and Deputy Town Mayor (Ex-officio) and seven other members.
The first meeting will be held on Tuesday, 2nd June, 2009
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| 16.2 |
Planning Committee
This committee shall comprise of:
The Town Mayor and Deputy Town Mayor (Ex-officio) and seven other members.
The first meeting will be held on Monday, 18th May, 2009
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| 16.3 |
Environment Committee
This committee shall comprise of:
The Town Mayor and Deputy Town Mayor (Ex-officio) and seven other members.
The first meeting will be held on Monday, 8th June, 2009
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17.
17.1 |
WORKING PARTIES
Maldon in Bloom (Usually mornings - 11.00 a.m.)
To appoint members to serve on the Maldon in Bloom Working Party. It would be preferable if these members also served on the Environment Committee as Maldon in Bloom is part of this committee's remit.
2008-09 members - Cllrs. Almond, Savage, Shrimpton and Stilts
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| 17.2 |
Moot Hall Working Party
To appoint members to serve on the Moot Hall Working Party.
2008-09 members - Cllrs, Almond, Bentley, Denyer, Savage and Shrimpton
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| 17.3 |
Quality Status Working Party
To appoint five members to serve upon the Quality Status Working Party.
2008-09 members - Cllrs. Almond, Knight, Mackenzie, Savage and Shrimpton
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| 17.4 |
Remembrance Sunday Working Party (Evenings)
To appoint four members to serve upon the Remembrance Sunday Working Party.
2008-09 members - Cllrs. Almond, Denyer, Savage, Shrimpton and Smith
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| 17.5 |
Web Site Working Party
To appoint members to serve on the Web Site Working Party.
2008-09 members - Cllrs. C. Mackenzie and Savage
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| 18. |
REPRESENTATION OF THE TOWN COUNCIL ON OTHER ORGANISATIONS
To receive reports of the retiring representatives and appoint representatives for 2009-2010.
Written reports are enclosed where available
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| 18.1 |
Blackwater Estuary Siltation Steering Group 2 representatives - Evenings
2008-09 representatives - Cllrs. Savage and Wilsdon
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| 18.2 |
Civil Emergency Representative - 1 representative - Daytime meetings
2008-09 representative - Cllr. Stilts
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| 18.3 |
Essex Association of Local Councils - Maldon District - Evening meetings
All members are welcome to attend these meetings.
2008-09 representatives - Cllrs. Mrs. Riesebeck and Shrimpton
|
| 18.4 |
Essex Association of Larger Local Councils - Larger Local Councils' Forum 2 representatives - Daytime meetings
2008-09 representatives - Cllr. Shrimpton and the Town Clerk
|
| 18.5 |
Friends of the Prom - 1 representative - evening meeting
2008-09 representative - Cllr. I. Mackenzie
|
| 18.6 |
Health Authority - 1 representative
2008-09 representative - Mr. Tom Kelly If it is the wish of Council, Mr Kelly would be happy to continue
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| 18.7 |
Maeldune Trust - 2 representatives - evening meetings
2008-09 representatives - Cllrs. Almond and Shrimpton who have been unable to attend as the meetings are held on Monday evenings and clash with Town Council or Committee meetings.
The next meeting will be held on Monday, 15th June, 2009.
|
| 18.8 |
Maldon District Chamber of Commerce 1 representative - evening meetings
2008-09 representative - Cllr. Hawkins (Although Cllrs Savage and Wilsdon were also nominated, the Chamber would accept only one representative)
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| 18.9 |
Maldon District Museum Association - 1 representative - evening meetings
2008-09 representative - Cllr. Almond
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| 18.10 |
Maldon District Crime Reduction Panel -1 representative - afternoon meetings
2008-09 representative - Cllr. Bentley
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| 18.11 |
Maldon Twinning Association - 2 representatives - evening meetings
2008-09 representatives - Cllrs. J. Almond and K. Smith
The Town Mayor and Deputy Mayor are President and Vice President of the Association. There is an official visit to Cuijk to celebrate the 40th anniversary of Twinning from Thursday 10th September to Monday 14th September 2009 which they will be invited to attend.
The Twinning AGM will be held on Wednesday 20th May, 2009 in the Town Hall.
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| 18.12 |
Neighbourhood Action Panel (NAPS) - 2 representatives
All members are welcome to attend these meetings.
2008-09 representatives - Cllrs. Almond, Savage and Smith
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| 18.13 |
Parish Footpath Representative - 1 representative
2008-09 representative - Cllr. Mrs. Riesebeck
|
| 18.14 |
Parish Passenger Transport Meetings - 1 representative
2008-09 representative - Cllr. Savage
|
| 18.15 |
Parishes Transportation Group
a) 2008-09 representative - Cllrs Shrimpton & Savage
b) To approve a payment of £150 towards the administrative costs of the group
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| 18.16 |
Bradwell Power Station -Local Community Liaison Council - daytime 2 per yr
Cllrs Savage, Shrimpton & Wilsdon attended the meeting held on 3 December 2008.
The next meeting will be on Tuesday 9th June 2009.
|
| 19. |
MAYOR OF MALDON'S FUND
To receive a copy of the audited accounts
(to follow)
|
| 20. |
ACCOUNTS & ANNUAL RETURN FOR THE YEAR ENDED 31ST MARCH, 2009 |
| 20.1 |
Statement of Accounts & Supporting Statement
(copy herewith members only)
To approve and the Town Mayor to sign the accounts for the year 2008-09.
|
| 20.2 |
Sections 1 & 2 Annual Return
To complete, approve and for the Town Mayor to sign the Annual Return for submission to the external auditor.
(copy herewith members only)
|
| 21. |
REPORTS FROM DISTRICT COUNCILLORS REPRESENTING MALDON TOWN
To receive reports from any District Councillors present
|
| 22. |
MALDON DISTRICT COUNCIL STRATEGY FOR OLDER PEOPLE
To receive the MDC Strategy for Older People living in the Maldon District. |
| 23. |
PUBLIC SECTOR EQUALITY DUTIES
To receive information on the forthcoming Equality Bill
(copy herewith)
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| 24. |
QUESTIONS FROM THE PRESS AND PUBLIC |
Signed: ………………………………………
Mrs. Theresa Byles, Town Clerk
|
ITEMS (copy, report herewith) are available
for inspection at the Town Hall during normal office hours.
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: Maldon Town Council