Maldon Town Council
Agenda of Meeting9th March 2010 |
A chance to air your views on matters concerning the TOWN
THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
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3rd March, 2010
Dear Councillor,
You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES
COMMITTEE to be held in the CONFERENCE ROOM, Town Hall,
Market Hill, Maldon on TUESDAY, 9th MARCH 2010 commencing at 7.30 p.m. when the undermentioned business
is proposed to be transacted.
Yours faithfully,
Mrs. Theresa Byles
Town Clerk
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Chairman:
Vice Chairman:
Councillors: |
Cllr. J. Wilsdon
Cllr C Mackenzie
M Bentley (Town Mayor), D. Denyer, R. Knight,
I. Mackenzie, Mrs. S. Riesebeck, S Savage (Deputy Mayor)
and T. Shrimpton.
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MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH
REGARD TO ITEMS ON THE AGENDA
AGENDA
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| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
DECLARATIONS OF INTEREST
Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
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| 3. |
MINUTES OF THE MEETING HELD ON 26th JANUARY 2010
To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 1st February 2010)
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4.
4.1 |
FINANCIAL REPORT
(report herewith)
Payments for approval 15 - 31 January & 1-28 February 2010
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| 4.2 |
Bank Accounts reconciliation summary to 28 February 2010 |
| 4.3 |
Budget report to 28 February 2010 |
5.
5.1
5.2 |
GRANTS
(applications herewith)
To consider grant applications from:
" Action for Family Carers
" Saint FM
Funding for the Community Safety partnership towards measures at King Street to deter anti-social behaviour, vandalism and criminal damage
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6.
6.1 |
INSURANCE
(copy of the renewal schedule herewith)
To consider whether the Council's public liability should be increased to £10m
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| 6.2 |
To approve the annual payment of the Town Council's insurance premium of £10,247.51. Comparisons were made with other providers in 2009, and a 3 year undertaking was agreed with the present provider for a discount of 5%. A review of Council assets is underway; changes to the schedule may be necessary during the year. |
7.
7.1 |
PREMISES
THE TOWN HALL
An order for work to replace the gas water heater has been agreed with a local contractor at £2035 (excl VAT).
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| 7.2 |
MOOT HALL
Work to the walls has been completed as far as possible. Due to lack of staff time, no negotiations with neighbouring property owners have been undertaken.
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| 7.3 |
THE PLUME BUILDING
To receive an update from the Town Clerk
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| 7.4 |
ECC POLICY REVIEW ON ESSEX HERITAGE
To consider a response as the Town Council owns 2 important heritage buildings within the town.
(report herewith)
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| 8. |
COUNCIL'S FINANCIAL REGULATIONS
To review the Council's Financial Regulations to ensure that they are fit for purpose
(copy herewith) |
| 9. |
COMPREHENSIVE RISK ASSESSMENT 2009-10
To consider the comprehensive risk assessment for the year and to agree any necessary actions arising from it
(report herewith)
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| 10. |
CHRISTMAS LIGHTS 2009
Due to lack of staff time, no work has been undertaken on this matter
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| 11. |
QUESTIONS FROM THE PRESS AND PUBLIC |
| 12. |
EXCLUSION OF THE PRESS AND PUBLIC
In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
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| 13. |
MOOT HALL
(report to follow)
LEASE WITH THE FRIENDS OF THE MOOT HALL
To consider the amendments to the draft lease and if thought fit recommend for approval by the Town Council
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| 14. |
STAFF REPORT
(report to follow) |
Signed: ………………………………………
Mrs. Theresa Byles, Town Clerk
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ITEMS (copy, report herewith) are available
for inspection at the Town Hall during normal office hours.
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: Maldon Town Council