Maldon Town Council
Agenda of Meeting31st October 2006 |
A chance to air your views on matters concerning the TOWN
THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
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24th October, 2006
Dear Councillor,
You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES
COMMITTEE to be held in the CONFERENCE ROOM, Town Hall,
Market Hill, Maldon on TUESDAY, 31st JULY
2006 commencing at 7.30 p.m. when the undermentioned business
is proposed to be transacted.
Yours faithfully,
Mrs. Theresa Byles
Town Clerk
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Chairman:
Vice Chairman:
Councillors: |
Cllr C MacKenzie
Cllr. M Bentley
A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
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MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH
REGARD TO ITEMS ON THE AGENDA
AGENDA
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| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES OF THE MEETING HELD ON 26 SEPTEMBER 2006
(copy sent out with the agenda for the meeting of Council on 16 October 2006) |
3.
3.1
3.2
3.3
3.4 |
FINANCIAL REPORT
(report enclosed)
Payments 18 September - 23 October 2006,
Budget reports
Bank Accounts reconciliation summary to 30 September 2006
Subscriptions
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4
4.1 |
GRANTS & DONATIONS
(report enclosed)
To consider the grant application received from SWANS.
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| 4.2 |
To consider the request for a donation from the Victoria County History of Essex Appeal fund |
5
5.1 |
PLUME BUILDING
To receive the Quinquennial Inspection report on the Plume building
(given out at previous meeting)
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| 5.2 |
To consider any necessary action arising from the report |
6
6.1 |
TOWN HALL
11b MARKET HILL
Progress report from the Clerk on the proposed agreement between Silks Racing Ltd and the Town Council.
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| 6.2 |
TOWN HALL LICENCE
For information, to receive a copy of the forms issued to hirers
(copy enclosed)
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| 6.3 |
HIRE CHARGES
To consider a request for a variation in the minimum hire charge
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| 6.4 |
NEW SCREEN
To receive the revised quotation for a replacement screen for the Town Hall and consider the application for grant funding from the Essex Initiatives Fund (if available)
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7.
7.1 |
REGULATORY REFORM (FIRE SAFETY) ORDER 2005
To receive a report from the Clerk on the new regulations
(copy enclosed)
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| 7.2 |
To appoint the responsible person as required under the order for the Town Council premises |
| 7.3 |
To note that a Fire Risk assessment must be carried out for all of the Town Councils premises |
| 7.4 |
To consider the arrangements for Council properties leased to other organisations |
| 8. |
MOOT HALL
To receive a progress report from the Clerk
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| 9. |
CLOSED CHURCHYARDS
To note that one quotation for the essential repair work to tombs in St Peters Churchyard has been received and that others will be sought
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10
10.1
10.2 |
COMMITTEE TERMS OF REFERENCE
To review the existing terms of reference for the Finance & General Purposes Committee
(report enclosed)
To consider additions required to cover matters pertaining to The Parish Councils (Model Code of Conduct) Order 2001
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| 11. |
QUESTIONS FROM THE PRESS AND PUBLIC |
| 12. |
EXCLUSION OF THE PRESS AND PUBLIC
In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
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13
13.1
13.2
13.3 |
STAFFING MATTERS
(report enclosed)
Staffing for council meetings
Staff vacancies
Staff assessments
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ITEMS (copy, report herewith) are available
for inspection at the Town Hall during normal office hours.
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: Maldon Town Council