Maldon Town Council
Agenda of Meeting26th February 2007 |
A chance to air your views on matters concerning the TOWN
THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
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19th February, 2007
Dear Councillor,
You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES
COMMITTEE to be held in the CONFERENCE ROOM, Town Hall,
Market Hill, Maldon on MONDAY, 26th FEBRUARY
2007 commencing at 8.00 p.m. when the undermentioned business
is proposed to be transacted.
Yours faithfully,
Mrs. Theresa Byles
Town Clerk
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Chairman:
Vice Chairman:
Councillors: |
Cllr C MacKenzie
Cllr. M Bentley
A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
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MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH
REGARD TO ITEMS ON THE AGENDA
AGENDA
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| 1. |
APOLOGIES FOR ABSENCE |
| 2. |
MINUTES OF THE MEETING HELD ON 15 JANUARY 2007
(copy circulated with the agenda for the Town Council meeting held on 5 February 2007)
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3.
3.1
3.2
3.3
3.4 |
FINANCIAL REPORT
(report herewith)
Payments for approval 9 January - 19 February 2007
Bank Accounts reconciliation summary to 31 January 2007
Budget reports to 31 January 2007
VAT
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| 4. |
EXTERNAL AUDIT
To receive the external audit report and consider the recommendations therein
(copy herewith)
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| 5. |
INSURANCE
To consider the schedule of insurance cover for the year beginning 1 April 2007 from the Council's insurers
(copy herewith)
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6.
6.1 |
MOOT HALL
To receive an update on the major repairs project and a financial report
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| 6.2 |
Arrangements for re-opening the Moot Hall
(report herewith) |
7.
7.1 |
CONFERENCES, TRAINING, MEETINGS
Staff training - to approve as follows:
· Accounts software - training on end of year & other features by software company approximately £50, date to be confirmed (Town Clerk);
· Health & safety course one day course in July or September cost to be confirmed between £60 - £80 (Town Clerk);
· Introduction to "Publisher" I day course £90 (Administrative Assistant)
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| 7.2 |
Conferences & Councillor events
SLCC Larger Local Council's Conference 26-27 April 2007 delegate fee £300
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8.
8.1 |
TOWN HALL
(i) To determine the hire charges to be applied to:
a. Maldon Promenaders
b. Maldon Pantomime Society
c. Maldon Drama Group
(ii) To review policy of letting outside approved hours
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| 8.2 |
To consider the quotation for the installation of a Cinema Screen, as grant funding has been agreed |
| 8.3 |
Any other issues
(report to be circulated ) |
| 9. |
WEB SITE
To receive a verbal report from the Chairman
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| 10. |
QUESTIONS FROM THE PRESS AND PUBLIC |
| 11. |
EXCLUSION OF THE PRESS AND PUBLIC
In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
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12.
12.1 |
CHRISTMAS LIGHTS CONTRACT
To receive an update from the Clerk on the negotiations with the contractor and make any necessary decisions
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| 12.2 |
Arrangements for 2007 |
| 13. |
TOWN HALL
To receive a report on licence arrangements with neighbouring properties and make any necessary decisions
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| 14. |
STAFFING MATTERS
To receive a report from the Clerk
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ITEMS (copy, report herewith) are available
for inspection at the Town Hall during normal office hours.
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: Maldon Town Council