MINUTES OF TOWN COUNCIL MEETING
HELD ON TUESDAY 22nd APRIL, 2002 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL. |
| PRESENT: |
Mayor: |
Councillor Mrs. E. Downes |
|
Deputy Mayor: |
Councillor T. Kelly |
|
Councillors: |
E. Bannister, M. Bentley, Mrs. M. Curtis, Mrs V. Foster,
W. Prior,
P. Rew, K. Smith and S. Thain
. |
|
In Attendance: |
District Councillor D. Keighley, two candidates for co-option as Town
Councillors, one member of the public, the Town Clerk and an
Administrative Assistant. |
|
Absent: |
Councillor A. Josselyn. |
|
165. APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs. Nickolls and Roberts.
166. EXCLUSION OF THE PRESS AND PUBLIC
RESOLVED: that pursuant to section 1 of the Public Bodies (Admission
to Meetings) Act 1969, the meeting be not open to the public and
press for the following item of business and they be instructed
to withdraw.
167. CO-OPTION
Further to minute 149 of the Town Council meeting held on 11th March,
2002 members received and considered the report of the Town Clerk
regarding two applications for co-option to the Town Council. It
was noted that both applicants had signed the application form to
confirm that they qualified for co-option to Maldon Town Council.
Discussion ensued and members agreed to interview the two candidates.
THE MAYOR RE-CONVENED THE MEETING AT 8.00 P.M.
168. ELECTION OF NEW COUNCILLOR
As a result of a ballot being taken it was
RESOLVED: that (a) Mrs Sharon Riesebeck of 8 Aveley Way be co-opted
as a Councillor for Maldon North West Ward;
(b) Mrs. Riesebeck signed the Declaration of Acceptance of Office
and took her place at the meeting.
169. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 11TH MARCH, 2002
Minute 144.2 - The Late Anthony Dines
In response to a question, the Town Clerk said that a Mountain Ash
tree had been donated in memory of former Cllr. Dines and that former
Cllr. Mrs Dines had been touched and grateful for the donation of
the tree.
RESOLVED: that the minutes of the Town Council meeting held on 11th
March, 2002 be approved and signed as a correct record.
170. MAYOR'S ANNOUNCEMENTS
Members received a list of functions attended by the Mayor and Deputy
Mayor on behalf of the Town Council since the last meeting.
RESOLVED: that the information be noted.
171. COUNCILLOR RESIGNATION / COMMITTEE VACANCIES
171.1 Resignation of Councillor Collinson
Members received and considered the report of the Town Clerk regarding
the resignation of Councillor A. Collinson who was not prepared
to sign the Register of Members' Interests as required under the
new Code of Conduct.
In view of the fact that Councillor Nickolls
had not yet signed his acceptance of the new Code of Conduct and
had until 10th May to do so, it was agreed that the advertisement
of the Casual Vacancy should be held in abeyance until after that
date.
Cllr. Rew suggested that a letter from the Mayor to Mr Collinson
thanking him for his time and services to the Town Council.
RESOLVED: that the Mayor forward a letter to Mr Collinson thanking
him for his invaluable service as a Town Councillor.
171.2 Committee Vacancies
In view of the above resignation, members considered the appointment
of Councillors to serve on the following for the remainder of the
municipal year:
Finance and General Purposes Committee
Environment Committee
Maldon In Bloom Working Party
As the meetings of the Maldon in Bloom Working Party were currently
held during the day, members indicated that they were not able to
attend meetings of this Working Party.
It was noted that these meetings
were held during the day in order to accommodate District Council
Officers however, it was suggested that to enable Town Councillors
to serve on the Working Party, future meetings should be held during
the evening.
RESOLVED: that (a) Cllr. Mrs S. Riesebeck serves on the Finance
and General Purposes Committee and Environment Committee for the
remainder of the municipal year;
(b) that Maldon in Bloom Working Party meetings be held in the evening
during the next municipal year.
172. MINUTES OF COMMITTEE MEETINGS
172.1 Minutes of the Planning Committee meeting held on 19th March,
2002.
RESOLVED: that the minutes of the Planning Committee meeting held
on 19th March, 2002 be approved and adopted.
172.2 Minutes of the Planning Committee meeting held on 2nd April,
2002.
RESOLVED: that the minutes of the Planning Committee meeting held
on 2nd April, 2002 be approved and adopted.
172.3 Minutes of the Finance and General Purposes Committee meeting
held on 3rd April, 2002.
Minute 85 - Drapers Farm Sports Club
Cllr. Rew suggested that other Council members should visit Drapers
Farm Sports Club to view the furniture in question prior to the
next meeting of the Finance and General Purposes Committee.
RESOLVED: that the minutes of the Finance and General Purposes Committee
meeting held on 3rd April, 2002 be approved and adopted.
172.4 Minutes of the Planning Committee meeting held on 15th April,
2002
RESOLVED: that the minutes of the Planning Committee meeting held
on 15th April, 2002 be approved and adopted.
173 REPORTS ON ATTENDANCE AT MEETINGS
173.1 Anti Social Behaviour and Youth Offending Sub Group - 6th
February, 2002
Members received the notes of the meeting and Cllr. Mrs Foster,
who attended the meeting, reported that she felt this was the most
informative meeting she had attended as Town Councillor and was
looking forward to the next meeting.
She informed members that she
would be compiling a list of problem areas within Maldon to submit
to the next meeting in order to ensure that Group members were aware
that problems were occurring in Maldon as well as other areas in
the District.
In response to a question from Cllr. Bentley regarding how to address
anti social behaviour, Cllr Mrs. Foster was of the opinion that
it was not just teenagers who were causing concern but also children
of Primary School age.
It would therefore be beneficial for the
Police to visit Primary Schools on a regular basis to make themselves
known to the children and become part of their everyday life.
The Mayor suggested that an agenda item regarding anti social behaviour
should be discussed at the next Maldon Youth Council meeting and
that it would be helpful for the Poets' Estate Residents Association
to be contacted regarding this matter.
RESOLVED: that (a) an item regarding anti social behaviour be discussed
at the next Maldon Youth Council meeting;
(b) the Poets' Estate Residents Association be contacted regarding
their opinions on this matter;
(c) the report of Cllr Mrs Foster be noted.
173.2 Community Safety Training Evening - 26th March, 2002
Members received and considered the report of Councillor Mrs Foster
who had, with Cllr. Mrs Curtis attended the Training Evening.
Discussion ensued and it was suggested that a request to made to
receive the formal notes of the evening which should subsequently
be circulated to all members.
RESOLVED: that (a) a request be made to receive the formal notes
of the Community Safety Training evening meeting held on 6th February,
2002;
(b) Cllr. Mrs Foster's report be noted.
174. ESSEX ASSOCIATION OF LOCAL COUNCILS (EALC) - COUNCILLOR TRAINING
DAY
Further to minute 158.2 of the Town Council meeting held on 11th
March, 2002 members were informed that the EALC were hosting a Training
Day on Saturday, 11th May, 2002 at Foakes Hall, Great Dunmow at
a cost of £35.00 per delegate.
It was noted that this would
present the opportunity to meet Councillors from other Parish and
Town Councils and to discuss current issues including Quality Councils
and the Ethical Framework.
RESOLVED: that further details regarding the Training Day be forwarded
to Cllr. Mrs Riesebeck and if she considers it appropriate Cllrs.
Mrs Riesebeck and Thain attend the EALC Training Day to be held
on 11th May, 2002 at a cost of £35.00 per delegate.
175. MID ESSEX COMMUNITY HEALTH COUNCIL (CHC) ANNUAL GENERAL MEETING
Members were informed that the Mid Essex CHC Annual General meeting
was to be held on 24th June, 2002 at the Waterfront Restaurant commencing
at 7.00 p.m.
The Key Speaker was Mr Mike Brookes, Chairman, Essex
Health Authority.
Councillor Kelly stated that he would be attending on behalf of
the Maldon District Council and that he would be happy to report
back to the Town Council. Cllr. Prior also stated that he would
be attending.
RESOLVED: that it be noted that Councillors Kelly and Prior would
be attending the Mid Essex CHC Annual General meeting to be held
on 24th June, 2002.
176. NORTH ESSEX NHS - THE PROJECT BOARD ON LEARNING DISABILITY
SERVICES
It was noted that there had been some problems with the photocopying
of a report on this matter and it was suggested that the item be
deferred until the Annual Council meeting to be held on 13th May,
2002.
RESOLVED: that the matter be deferred until the Annual Council meeting
to be held on 13th May, 2002.
177. LIAISON MEETING WITH MALDON DISTRICT COUNCIL, MALDON TOWN COUNCIL
AND THE MALDON CHAMBER OF TRADE AND COMMERCE
Members received a copy of the notes of the Liaison Meeting between
Maldon District Council, Maldon Town Council and the Chamber of
Trade and Commerce held on 26th February, 2002.
RESOLVED: that the above be noted.
178. QUALITY COUNCILS
Members received and considered a copy of a letter from the Minister
for Rural Affairs, Rt. Hon. Alun Michael M.P. regarding the vibrancy
of Town and Parish Councils.
RESOLVED: that the letter be noted.
179. MINUTES / NOTES / REPORTS FROM OUTSIDE ORGANISATIONS
Members received the minutes /notes / reports of meetings of the
following organisations:
179.1 Maldon Town Centre Management Board - 4th February, 2002
RESOLVED: that the notes be received.
179.2 "Friends of the Prom" - 12th March, 2002
RESOLVED: that the minutes be noted.
179.3 Maldon Twinning Association - 13th March, 2002
Cllr. Rew noted that the balance of the Twinning Association's account
was £1,361.00 and he suggested that enquiries should be made
into how this sum was to be allocated in view of the fact that the
Town Council had made a donation of approximately £250.00
towards gifts for the official visit.
The Mayor reminded Cllr. Rew that this donation was towards the
official visit to Cuijk; and that it was expected that the Town
Council would be represented during the visit; however, she indicated
that she would make enquiries of the Association regarding their
anticipated expenditure.
RESOLVED: that (a) the Mayor makes enquiries to the Twinning Association
regarding the allocation of their finances;
(b) in all other respects the minutes be noted.
179.4 Maldon District Heritage Open Days 2002 - Organising Group
Meeting, 20th March, 2002
Cllr. Thain informed members that stewards would be required to
assist the Tour Guide at the Moot Hall during the Heritage Open
Days to be held on 14th and 15th September, 2002 as the Organising
Group were of the opinion that it would be preferable for two stewards
to be in attendance at each venue.
RESOLVED: that (a) Cllrs. Bentley, Mrs Curtis, Mrs Downes and Thain
would act as stewards during the Heritage Open Days to be held on
14th and 15th September, 2002;
(b) in all other respect the minutes be noted.
180. THE MAYOR ADJOURNED THE MEETING FOR QUESTIONS FROM THE PRESS
AND PUBLIC
There were no questions from the Press and Public.
The Mayor closed the meeting at 8.32 p.m.
Cllr. Mrs Eunice Downes
Town Mayor
Signed………………………………………….
Date……………………………………
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